Institutional Account Program

PLOS’s two account options offer benefits to individual authors and to institutions

  • Eliminate cumbersome reimbursement protocols
  • Consolidate individual author invoices
  • Decrease author inquiries to institutions about payment arrangements
  • Eliminate per-invoice purchase orders as a condition of payment

Option A: Direct Billing

Institutions selecting the Direct Billing option are billed monthly by PLOS for accepted manuscripts authored by corresponding authors of their institutions.

Direct Billing benefits institutions with budget flexibility to cover variable publishing volume.

  • All PLOS APC charges consolidated into a single monthly bill
  • No advance payments or purchase orders required
  • Regular reports for institutions to track and manage APC expenses
  • Corresponding authors affiliated with the institution are eligible; contributing authors are not eligible

Option B: Deposit Account

Deposit Accounts allow institutions to budget APC expenditures over the course of the fiscal year.

Institutions selecting the Deposit Account option deposit funds into an account with PLOS to facilitate APC payment.

  • Reduced per-article administration costs for the institution
  • Automatic notification when funds reach 25% of the original level
  • Unused deposits promptly refunded at end of contract
  • Regular reports for institutions to track and manage APC expenditures
  • Corresponding authors affiliated with the institution are eligible; contributing authors are not eligible

 

The initial PLOS estimate is customized to individual institutions in a way that other formulas (e.g., FTEs) are not:

  • The amount deposited is determined by the institution (subject to a minimum threshold), based on historical authoring data supplied by PLOS.
  • The deposit account is not debited until the manuscript of a corresponding author who is a member of the institution is accepted by a PLOS journal.
  • A monthly statement details each corresponding author manuscript that has been accepted for publishing.
  • Any residual balances of prepaid deposits within the fiscal year will be applied toward the balance of the next fiscal year.

 

Deposit Accounts allow program flexibility:

  • PLOS can prorate estimates to correspond to an institution’s fiscal year/budget cycle.
  • When the Deposit Account balance falls to 25% of the initial total, a low-balance alert will automatically be sent to the institution.
  • Institutions choosing not to add additional money to a Deposit Account have the option to:
    (a) convert to Direct Billing, or
    (b) exit the Deposit Account program entirely.
  • Participating institutions can exit the Deposit Account arrangement with advance notice, per contract agreements. Any unused deposits will be refunded promptly to institutions, with clear accounting after 45 days to allow for final settlement.

For Additional Information


PLOS
Finance & Accounting
1160 Battery Street, Suite 100
San Francisco, CA 94111
USA

Email: InstitutionalAccounts@plos.org